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--- 300_finance [2026/09/10 19:34] – [352 Accounting of Fixed Assets] jtorgerson
+++ 300_finance [2026/09/17 18:35] (current) – [327 Space Sharing] jtorgerson
@@ Line 164: / Line 164: @@
 /2024//
+==== 327 Space Sharing ====
+**Space Use Guidelines for Employees**
+CHA is delighted to be able to share its school facilities with current CHA employees within the following parameters.
+//CHA Authorized Use: No Charge//
+Employees should contact the Front Office Coordinator for availability. Once dates, times, locations have been identified as available, they should be put on the calendar and marked as confirmed. Such use must be for events conducted by employees that have a specifically authorized purpose to support and enhance the programs and mission of CHA.
+Typical events might include such things as:
+  * Class potlucks and socials
+  * Prayer meetings
+  * Board, Committee, and Commission meetings
+  * Hospitality
+  * CHA events and related preparations
+  * After-school tutoring and private music lessons
+       * Tutoring/music lessons must be conducted in the teacher’s classroom.
+       * Classroom doors, curtains, and/or blinds should remain open to ensure clear visibility by others.
+       * Students must remain in the teacher’s classroom for the duration of the tutoring or lesson.
+       * Teachers are responsible for ensuring that students have been picked up by an approved adult after the session.
+       * Room usage is free of charge before 5:30 pm. For usage after 5:30 pm, follow Personal Use guidelines below.
+//Personal Use: With Charge//
+Employees should contact the Facilities Manager for availability and rates. Once dates, times, locations have been identified as available, employees should complete and submit the Space Sharing Reservation Inquiry Form and the Facilities Manager will reach out to discuss terms and seek confirmation of your reservation.
+Employees receive a 50% discount off the current rack rate for all space rentals, except for the Auditorium, which is offered at a 25% discount off the current rack rate.
+Required Action Steps:
+  * In advance, obtain instructions for door unlock/lock instructions (request from the Facilities Manager)
+  * Any room used should be returned to its original condition prior to the event.
+  * Coffee Service from the kitchen coffee station is unavailable for personal use.
+  * Setup/breakdown tables and chairs
+  * Place all debris in garbage cans
+  * Clean kitchen thoroughly (if using)
+  * Bring in your own disposable products, i.e. plates, cups, napkins, and tablecloths
+  * Clean any borrowed servicing items and return them to the original storage location
+  * Return kitchen storeroom, refrigerator, or any other keys to the front office
+  * Report any Items that break or malfunction to the Facilities Manager (CHA use)
+//Additional Guidelines//
+  * Students are to be under adult supervision (within sight of adult) at all times
+  * No one should roam the building, but stay only in reserved areas
+  * Exterior doors must never be propped open or left open unattended
+  * Any use of CHA’s tech equipment must be pre-approved by CHA
+  * Animals are not permitted, except for service dogs
+  * No alcoholic beverages, cigarettes or other drugs, or weapons are allowed in buildings or on campus
+//Approved by Administration Team
+/2026//
 ==== 332 Fees and Charges ====
@@ Line 294: / Line 347: @@
 Donated assets are recorded at fair market value at the time of donation.
+//Approved by Administration Team
+/2026//
+==== 355 Vendor Payment ====
+**Wire/ACH Transfer Payment Verification**
+Independent verification is required for all new wire instructions and any changes to existing payment details.
+  * //Phone Verification:// Payment information must be verified directly with the vendor, client, or internal executive using a known, trusted phone number on file. Phone numbers provided in an email requesting the change may not be used for verification.
+  * //No Email Verification:// Changes to payment information may not be verified by replying to the requesting email. If an email account has been compromised, an unauthorized party may confirm fraudulent payment details.
+**Wire/ACH Transfer Financial Control Workflow**
+  * //Segregation of Duties:// Responsibility for initiating, approving, and executing cash disbursement transactions should be separated whenever practicable. An employee who establishes a new vendor should not independently approve payments to that vendor.
+  * //Dual Authorization:// Wire/ACH transfers require two authorized signatures or system approvals. CHA may establish a specific dollar threshold above which dual authorization is mandatory.
+  * //Vendor Verification://  Business Office staff must verify the identity and legitimacy of the vendor before the vendor is added as an approved payee.
 //Approved by Administration Team