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--- 400_operations [2025/03/11 15:39] – jtorgerson
+++ 400_operations [2026/09/10 19:25] (current) – [447 Security Camera Access and Use] jtorgerson
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 ===== OPERATIONS (400) =====
+==== 408 Team and Club Merchandise ====
+The school often strategically produces branded merchandise for athletic teams, clubs, and other co-curricular groups as part of our community identity and school spirit. Parents and students are also welcome to independently create additional merchandise; however, any such items must adhere to the school’s branding and logo guidelines, as they represent the school community and may be worn at school-sponsored events. All design(s) must be approved by the Marketing Department before being produced. All parent- or student-initiated merchandise must be coordinated and paid for independently. The school does not process payments, reimbursements, or tax deductions for these items under its 501(c)(3) status.
+//Approved by Administration Team
+/2025//
+==== 409 Parent- or Student-Initiated Apparel or Events ====
+Christian Heritage Academy encourages a vibrant community life and celebrates when parents and students take initiative to organize apparel or activities that build fellowship among families and students. If the event desires to use CHA’s brand, any use of CHA’s name, logo, or branding must be approved by the school and, if approved, must follow the school’s established branding guidelines and receive prior approval from the Marketing Department.
+While parent- or student-initiated events and apparel contribute to community connection, they are considered independent of the school and are not sponsored, funded, or administered by CHA.
+Any parent- or student-initiated event should clearly identify itself as independent from CHA. All planning, communication, logistics, payments, and liability related to the event must be handled by the organizing parents or students, separate from CHA operations and finances.
+The school does not process payments, manage funds, provide tax-deductible receipts, or assume responsibility for contracts, safety, or supervision related to these independent events or apparel acquisitions. Student behavior at such events must be monitored and consistent with school rules.
+CHA staff and faculty may choose to participate at their personal discretion, but their involvement does not imply school sponsorship or endorsement.
+//Approved by Administration Team
+/2026//
 ==== 410 Document Retention ====
@@ Line 81: / Line 102: @@
 //Approved by Administration Team
 /2024//
+==== 440 Small Appliances ====
+Small appliances with exposed heating elements and other hazards are not permitted except in the following designated areas: the south building kitchen, Health Services, teacher lounge, loft, science labs and art classrooms (for academic purposes only), and front office mail room/kitchenette. Examples of common appliances with exposed heated elements include:
+  * Toasters/toaster ovens
+  * Microwaves
+  * Coffee makers with heated surface elements (Keurig coffee makers are permitted in classrooms)
+  * Ice machines
+  * Hot plates
+  * Slow cookers
+  * Space heaters
+All small appliances must be clean and in good working order. Any device must have an auto turn off function. Appliances may not be used if cords are damaged or frayed. Any extension cord used for appliances with substantial heating elements (e.g. mini fridge, hot water kettle, or any of the above) must be plugged directly into the wall or used with a single-plug, heavy duty, three-pronged extension cord. Keeping appliances clean is the responsibility of those using them. Heating appliances must be supervised during use and made sure to have any heating elements turned off before leaving space. Devices can be disposed of without warning by Administration or Facilities if the unit is deemed unsafe.
+//Approved by Administration Team
+/2026//
+==== 446 Elevator ====
+**Passenger Elevator: North Building**
+Permitted Use:
+  * Students with documented medical needs (office approval required)
+  * Faculty and staff
+  * Students transporting heavy equipment (with prior permission)
+  * Visitors requiring mobility assistance
+**Handicap Passenger Platform Lift: South Building**
+Governed by ADA and ASME A17.1/A18.1 safety standards with stricter limitations.
+Permitted Use:
+  * Individuals with mobility needs
+  * Personal mobility devices (wheelchairs, walkers, etc.)
+Prohibited Use:
+  * Transporting equipment or furniture
+  * Moving auditorium materials
+  * Any freight or general transport use
+Use of the platform lift for non-passenger purposes is strictly prohibited and may result in disciplinary action and loss of access privileges.
+//Approved by Administration Team
+/2026//
+==== 447 Security Camera Access and Use ====
+**Authorized Access**
+Because surveillance footage may contain confidential student and employee information, full access to the school's security camera system is limited to the following individuals:
+  * Head of School (Administrator)
+  * Business Director (Administrator)
+  * Front Office Coordinator
+  * Early Education/Lower School Principal (Administrator)
+  * Middle School/Upper School Principal (Administrator)
+  * Facilities Manager (door access and outdoor cameras only)
+Additional access may be granted temporarily by the Head of School when necessary to fulfill a specific operational, legal, or safety responsibility.
+**Requests for Incident Information**
+Faculty and staff members who need information regarding a particular incident should submit their request to one of the authorized administrators (noted parenthetically) listed above. The authorized administrator will review the relevant footage and provide an appropriate summary or report of the incident. Whether surveillance footage itself is shown to the requesting employee is at the discretion of the reviewing administrator and will be determined based on the educational, operational, legal, and privacy considerations involved.
+**Notification**
+CHA will disclose the use of video surveillance through a statement regarding the school's use of security cameras for safety, security, and operational purposes, included in:
+  * The Employee Handbook
+  * The Parent-Student Handbook
+Additionally, CHA will provide notice to visitors and members of the school community through signage indicating that video surveillance is in use, displayed at the school's primary entrances, including:
+  * Front Office Entrance
+  * S1 Entrance
+  * N1 Entrance
+  * S3 Entrance
+  * S5 (South Gym) Entrance
+Additional signage may be installed at other locations as deemed appropriate.
+**Retention of Recordings**
+Security camera recordings are generally retained for up to 90 days, after which they may be automatically deleted or overwritten by the surveillance system. Footage relating to a known or reasonably anticipated investigation, disciplinary matter, legal claim, law enforcement request, insurance matter, or other significant incident may be preserved beyond the normal retention period when deemed appropriate by school administration or required by law.
+**Sharing Surveillance Footage**
+Surveillance footage is the property of Christian Heritage Academy and shall be treated as confidential. Whenever surveillance footage is shared, after administrative approval, with any individual or organization not employed by Christian Heritage Academy—including parents, law enforcement, legal counsel, insurance representatives, contractors, or other third parties—the employee authorizing or providing the footage shall notify and receive sharing approval from the entire Administrative Team as soon as reasonably practicable prior to sharing any footage. Whenever appropriate, the reason for the disclosure, the recipient, and the date of the disclosure should be documented.
+**Law Enforcement Requests**
+CHA may provide surveillance footage to law enforcement when the footage is relevant to a legitimate law enforcement investigation, an emergency or safety concern, suspected criminal activity, or another lawful request. When appropriate, CHA may require a subpoena, court order, warrant, or other legal process before releasing footage. The Head of School or designee should determine whether footage will be released, consulting legal counsel when appropriate.
+Nothing in this procedure prevents CHA from voluntarily providing footage to law enforcement when school administration determines that doing so is lawful and appropriate to protect the safety of students, employees, visitors, or school property or to assist in the investigation of suspected criminal activity.
+**Parent and Guardian Requests**
+Parents and guardians do not have an automatic right to view or receive surveillance footage, particularly when the footage depicts students other than their own child. CHA will consider applicable student privacy laws, the privacy interests of other students and employees, and the circumstances of the incident when responding to a request.
+When appropriate, an administrator may review the footage and provide the parent or guardian with a summary of what occurred rather than showing or providing the recording itself. Footage may be shown or released to a parent or guardian with administrative authorization when CHA determines that doing so is appropriate and legally permissible, or when disclosure is required by applicable law.
+**Recording, Downloading, and Copying Footage**
+Employees may not use personal devices to photograph, video-record, screen-record, or otherwise make personal copies of surveillance footage. Employees also may not download, export, transmit, or copy surveillance footage from the school's security camera system unless specifically authorized to do so for a legitimate school purpose by the Head of School, Business Director, or appropriate Principal.
+Any authorized copy or download of surveillance footage shall be treated as confidential school information and stored, transmitted, retained, and deleted in accordance with school expectations and applicable law.
+**Privacy and Appropriate Use**
+Security cameras are intended to support campus safety, security, incident investigation, and operational needs. They are not intended for routine employee performance monitoring or general supervision except when footage is relevant to an investigation, safety concern, policy violation, or other legitimate administrative purpose. All authorized users are expected to access surveillance footage only for legitimate school business and to maintain the confidentiality of any information viewed through the surveillance system.
+//Approved by Administration Team
+/2026//
+==== 450 Incident Response ====
+CHA will strive to maintain the highest level of faith and calmness, while being realistic and prepared for potentially dangerous situations. School personnel are encouraged to remain vigilant, calm, and use common sense, regarding any safety incident, noting that it is impossible to know in advance all of the circumstances one might face.
+**Incident Command Team**
+CHA will maintain an Incident Command Team and Cardiac Emergency Response Team who are trained and prepared to lead in and respond to potential crises. The Incident Command Team will
+annually update the Incident Command Team Safety Procedures Manual,
+meet quarterly to review responses to diverse scenarios, and
+facilitate two annual safety trainings each fall: one with new faculty/staff and one with all faculty/staff
+**Safety Drills**
+CHA will conduct the following drills each year:
+  * Two Active Shooter drills, the first in coordination with local law enforcement
+  * One Bus Evacuation drill each fall
+  * Three Fire Drills, the first in coordination with local fire department
+  * One tornado drill
+  * One earthquake drill
+  * Two Cardiac Emergency Response drills
+//Approved by Administration Team
+/2025//
 ==== 455 School Closure ====
 **Short-Term Campus Closure**
 The Administrative Team, led by the Head of School, determines short-term campus closures, for up to three days, due to emergency situations such as winter weather or severe storms. Normally, school and school office closures will follow the lead of area public schools according to information available on the Emergency Closing Center website ([[https://www.emergencyclosingcenter.com]]).
@@ Line 93: / Line 245: @@
 Short-term school closure should be communicated broadly to the CHA community, using the following three communication methods when possible:
-. Mass text
-. Email
+  - Mass text
-. Website alert
+  - Email
+  - Website alert
 If school closures cause the number of school days to fall below that required by the ISBE, make-up days should be scheduled later in that school year. The Administrative Team may choose to shift to online learning during short-term campus closure to avoid such a scenario.
 **Long-Term Campus Closure**
 If it is unsafe to continue normal operations for a grade level or for the entire campus, the Head of School, in collaboration with the Incident Command Team, may authorize long-term campus closure (of more than three consecutive days) and continuance of instruction using online learning systems. The Board of Directors must be notified prior to such a decision. This decision should be based on warnings from area government officials in the case of crises that might include a significant health or safety risk, such as an epidemic or civil unrest. Because teachers and students continue learning during temporary campus facility closures, these days are considered instructional days.
@@ Line 105: / Line 259: @@
 **Indefinite School Closure**
 In the unlikely event that the school is closed for more than one semester, the Board of Directors may authorize an indefinite school closure. In that case, faculty and/or staff may be offered a severance package in accordance with [pending] Procedure 574 Reduction in Workforce. Indefinite school closing expenditures will be distributed according to the following priorities:
-. Employees salary/benefits obligations
-. Accounts payable
-. Ongoing operating costs
-In the event of indefinite school closure, student education records will be transferred to Schaumburg Christian School, per the schools’ agreement on record in the Business Office.
+  - Employees salary/benefits obligations
+  - Accounts payable
+  - Ongoing operating costs
+In the event of indefinite school closure, student education records will be transferred to Schaumburg Christian School, per the schools’ agreement on record in the Business Office.
+//Approved by Administration Team
+/2025//
 ==== 470 School-Sponsored Trips ====